Dietetics Administration Assistant
Location: Kier Hardy Health Park, Merthyr Tydfil
Emloyer: NHS
Hours of Work: Part Time
Salary: National Minimum Wage
The post holder will support the department of Nutrition and Dietetics in the provision of a high quality, comprehensive and efficient administration and support service. They will liaise and work with the Administration Service Co-ordinator and/or the Dietetic Team Leader to ensure the smooth running of clinical dietetic services such as clinics, home visits and group education.
The post holder will act as a point of contact for users of the service e.g. individuals from inside and outside the University Health Board, patients and members of the public.
- Answer ward phone calls and record the information in the Ward Call spreadsheet.
- Send out letters to patients.
- Print new referrals from admin email and electronic mailboxes.
- Enter data into the relevant spreadsheet and computer systems.
- Collect and distribute internal and external mail for the department.
- General photocopying, filing and appropriate disposal of confidential documents.
- Filling of patient records cards when they are returned to the site.
- Pull record cards for clinics and prepare them for internal posting / pick up.
- Input new non-electronic referrals on into computer system.
- Review and maintain stock levels of administrative resources.
- Review and maintain stock levels for any material required for patient record cards (e.g. printing inserts to maintain levels).
- Audio-typing of letters when required.
- Collect letters from the printer and envelope them ready for posting.
- Print, organise and prepare packs for service deliver.
